Frequently Asked Questions


Who can submit materials to KSCommons?

Anyone who is part of the Keene State College community may submit materials to KSCommons. This includes staff, faculty, students, departments, and administration.

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Can a student post their work in KSCommons?

Yes, students may submit work to KSCommons through a faculty advisor, as an Academic Excellence Conference Proceeding, or as part of some other faculty-administered project, such as an eJournal for student scholarship. If you are interested in submitting your work, but don’t have a particular faculty member or project in mind, please contact kscommons@keene.edu for assistance.

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What materials can be contributed to KSCommons?

Contributions should generally be academic, artistic, creative, or some hybrid of these. Materials should also be complete and fixed, eg: not a work in progress. Here is a sample list of some of what we accept:

  • Journal articles
  • Conference papers, presentations, posters, and proceedings
  • Research papers
  • Technical reports
  • Theses and dissertations
  • Multimedia
  • Books and book chapters
  • Data sets
  • Teaching materials

Materials not listed here may be considered, so don’t be afraid to inquire. Also, see our KSCommons Collection Development policy for more detailed information about what we do and don’t accept.

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How do I revise a submission?

In general, we don't allow for submission revisions. Once you submit your work, it's a permanent part of KSCommons. However, we will occasionally allow for revisions in extreme circumstances. Contact an administrator at kscommons@keene.edu

If the submission has been submitted, but not yet posted, you may revise it via your My Account page:

  1. Locate the article on your My Account page, and click the title.
  2. Click Revise Submission from the list of options in the left sidebar.
  3. Enter your changes in the Revise Submission form, and click Submit at the bottom of the page to submit your changes. (You only need to modify the portion of the form that corresponds to the changes you wish to make.)

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What file types does KSCommons support?

KSCommons recommends particular file types to increase the chances of safely migrating files in the future:

  • Text: PDF, Word, RTF; all files are converted to PDF when imported into the repository
  • Images: JPEG, PNG, GIF, TIFF; all images except in special circumstances will be converted to JPEGs
  • Audio: AIFF, MP3 “unprotected” (DRM-free) AAC, WAV; all audio files except in special cases will be converted to a TBD file-type
  • Video: MPEG, QuickTime; all video except in special circumstances will be converted to MPEG
  • Data: XML, Comma-separated values
  • Native file formats when necessary (e.g. Photoshop or Illustrator files)

Other formats may be included for supplementary materials, but are less likely to be migrated when technology changes. When we migrate to new formats, we will change the format of a file, but not the information in it. For example, the repository managers will not update hyperlinks, other external references, or out-of-date information within a paper or supplementary file.

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Can I post related files (sound clips, data sets, etc.) alongside the published article?

Yes. The bepress system refers to these supplementary items as Associated Files. You will be prompted to submit Associated Files when you upload your submissions. The name of the files you upload will appear on the web site along with your short description of it. Viewers must have the necessary software to open your files; that is not provided by the bepress system.

Please be sure that there are no permissions issues related to use of the associated material. Sometimes, especially with images, you must write a letter seeking permission to use the material before it can be posted.

Also note that where possible, items such as images, charts and tables that are referenced in the document (or otherwise an integral part of the document) should be included directly in the article itself and not posted just as associated files.

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What are the copyright issues related to putting my scholarship into KSCommons?

In order to submit material to KSCommons, you must either be the copyright owner or have express permission from the copyright owner. If there are multiple authors, all must give their permission.

If you are submitting material previously published in a scholarly journal, Mason Library can assist you in determining whether or not you have the rights to post it in our repository. This is a service offered by the library. Contact kscommons@keene.edu for more information.

When you place your material into KSCommons, you are granting Mason Library non-exclusive rights to distribute your work worldwide on the Internet. You will need to click through a license agreement before submitting your work. Non-exclusive rights means that we are just posting it; we don’t own any copyrights to the work. The copyrights reside with either the author or copyright holder.

For more information on copyright issues related to submitting your work to KSCommons, see our Author Rights/Copyright page.

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Who supports KSCommons?

KSCommons is supported and maintained by Mason Library and Bepress publishing. The commons is run on a platform supported and maintained by Bepress. Our Systems Manager, Dana Clark, works on back-end, technical support for KSCommons. Irene McGarrity, Academic Technology Librarian, coordinates input of scholarly and creative material into the commons, and also coordinates outreach. Rodney Obien, Archivist, coordinates the input of all materials related to institutional memory.

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